Reconcile a payout with a difference
Updated
The task "Payout does not reconcile" (in the task reminder email, sent in German, "Auszahlung mit Abweichung") concerns payout reconciliation under Payouts. Your invoices are not affected.
- TriggerPayout doesn't add upunresolved items or a difference in the totals
- You"Resolve" opens the payout"Re-match all" under Payments, otherwise "Assign"
- If a difference remainsEnter a reason, "Accept difference"recorded in the audit log, unchangeable
- ThenTask closesthe DATEV export books the difference as a reconciliation difference
What happened
Rechnungskit breaks every payout from your payment provider down into payments, refunds and fees and checks each item. The task appears in these cases:
| Message | Meaning | What you do |
|---|---|---|
| "Auszahlung …: … Positionen ungeklärt" (items unresolved) | One or more items have no matching payment. This can happen even when the total is right to the cent. | re-match, otherwise assign by hand |
| "Summen weichen um … ab" (totals differ by …) | The items don't add up to the amount the provider paid out. | look for the cause, accept an explainable difference |
| "Auszahlung …: Klarna hat … Umsatzsteuer auf Gebühren berechnet …" (Klarna charged VAT on fees) | Klarna deducted VAT on its fees in this payout. Rechnungskit doesn't book this amount. | check the Klarna fee invoice, pass it to your tax advisor |
| "Unzer-Einzeltransaktionsnachweis für … hochladen" (upload the Unzer transaction report) | Unzer only provides fees in the ETN export that comes with the Unzer invoice, and no payout data at all. | upload the ETN export in the monthly report |
| "PayPal-Finanzierung erkannt" (PayPal financing detected) | Likely repayments of a PayPal business loan (T9701/T9702) are not booked automatically. | settle it with your tax advisor |
The PayPal task is not created if "Book PayPal business loan repayments" is switched on under DATEV settings. The export then books the repayments.
If the task instead says that reconciliation is paused because an access token is missing, read Replace a rejected access token.
Why Rechnungskit stops here
A difference points to a missing, duplicate or wrongly valued transaction. Rechnungskit therefore never rounds it away silently and never offsets fees against revenue. The books should balance to the cent, and where they don't, you decide.
The only tolerance is the "Reconciliation threshold (EUR)" under DATEV settings. By default it is practically zero. If someone raises it, a smaller difference counts as reconciled and triggers neither a task nor a booking.
For the Klarna VAT, the Klarna invoice decides whether the amount is deductible as input VAT. If you have a VAT ID, reverse charge applies to the fees, and you reclaim the tax from Klarna.
How to resolve it
- Open the payout with "Resolve" on the task on the dashboard, or under Payouts.
- Items marked "Unresolved" usually lack the original payment, for example for a refunded order. Start "Re-match all" under Payments. For refunds, the reconciliation also fetches the original payment from Mollie, Stripe, PayPal and GoCardless itself.
- If an item stays open, click "Assign" on it and choose the matching payment.
- If a difference in the totals remains that you can explain (a rounding difference according to the provider's statement, say), the payout shows "Reported payout: … · off by …". Enter a reason of at least five characters below it and click "Accept difference". The decision goes into the audit log, where it cannot be changed, and the payout then shows "Difference of … documented as clarified (audit log)." "Re-check" takes the decision back.
- For Klarna VAT, the payout shows the notice "Klarna charged VAT on its fees". Check the Klarna fee invoice, give it to your tax advisor for booking and click "Klarna invoice checked". The notice then reads "Checked".
- For Unzer, upload the previous month's ETN export in the monthly report under Reports. On the dashboard, the button for this task is called "Check connection" and takes you straight there.
- Settle the PayPal financing with your tax advisor.
In the DATEV export, Rechnungskit books an open or accepted difference as a reconciliation difference against the clearing account (Geldtransit) of the provider the payout comes from. If money is missing, it goes to SKR03 4970 or SKR04 6855. If money is left over, it goes to SKR03 8603 or SKR04 4830 since 7 October 2026. Unzer payouts get no reconciliation difference. Details are in DATEV export: reconciliation difference.
When the task closes on its own
When the payout adds up at the next reconciliation and all items are resolved, the task closes. Items from before your document start date (Belegstart) do not keep a task open.
An accepted difference no longer triggers a new task. Accepting doesn't close the task that is already open right away, though, only at the next reconciliation of this payout. If you don't want to wait, close it under Invoices in the "To review" tab with "Mark as done". If the payout later actually adds up, Rechnungskit lifts the acceptance again.
The Klarna notice only closes with "Klarna invoice checked" and doesn't come back for the same payout. The Unzer notice closes with the ETN upload.
Related settings
- Connections → Connect: credentials and tokens of the payment providers
- Settings → DATEV settings: "Reconciliation threshold (EUR)", "Book PayPal business loan repayments" and the account mapping of the clearing accounts
- Go live: Document start date
Where to find it in the app
Rechnungskit is not a tax advisory or law firm. This article explains general principles and does not replace advice from a tax advisor (Steuerberater, § 5 StBerG) or a lawyer (§ 3 RDG). Rechnungskit is built for businesses based in Germany and prepares documents, tax rates and bookings automatically. How your specific case is treated remains your decision, ideally together with your tax advisor or a lawyer.