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Rechnungskit
E-invoicing software · made in Germany

DATEV export for online shops: sales, fees and payouts already booked

The expensive part of your bookkeeping is the manual work at your tax advisor's office, more than any software: downloading payment reports, splitting out fees, matching payouts, chasing receipts. Rechnungskit takes that work off the table. What reaches your tax advisor (Steuerberater) is a set of finished bookings.

Sales, payment fees and payouts as a DATEV EXTF file in SKR03 or SKR04, with every booking linked to its document in the GoBD archive.

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The gap

Writing invoices is easy. Writing compliant ones is not.

The difference between a PDF and a compliant e-invoice matters at the next tax audit. Rechnungskit closes exactly this gap.

Without RechnungskitWith Rechnungskit
Download payment reports and calculate fees out by hand Sales per invoice, split by VAT rate and country
Match each payout to the individual invoices Payment fees booked as a separate expense and assigned to the right payment
Request the document for every booking one by one Every booking linked straight to the GoBD archive
DATEV export only in the expensive plans DATEV export included in every plan
How it works

Four steps to a compliant e-invoice.

  1. 01
    Collect the bookings
    Rechnungskit exports in the DATEV EXTF format (Buchungsstapel, a booking batch), for either the SKR03 or the SKR04 chart of accounts.
  2. 02
    Separate the expenses
    Payment fees from Stripe, Mollie and PayPal are booked as their own expense, payouts as a traceable transfer from the payment provider to your bank account, and refunds and cancellation invoices (Storno) with a reference to the original invoice.
  3. 03
    Link the documents
    Every booking carries a document link into the GoBD archive. Your tax advisor clicks from the booking line straight to the original document, without emails going back and forth.
  4. 04
    Give your tax advisor access
    Your tax advisor's firm (Steuerkanzlei) gets its own client login to download exports, view the archive and maintain the DATEV settings you have released to them. Every change is logged.

What the export contains

Rechnungskit exports in the DATEV EXTF format (Buchungsstapel, a booking batch), for either the SKR03 or the SKR04 chart of accounts:

Sales per invoice, split by VAT rate and country, including EU sales that match your OSS return. Payment fees from Stripe, Mollie and PayPal as a separate expense, assigned to the right payment. Payouts as a traceable transfer from the payment provider to your bank account. Refunds and cancellation invoices (Storno) with a reference to the original invoice. And where needed, accrual bookings for services paid in advance.

Every invoice booking carries a DATEV document link, and the documents come along as a document transfer package for DATEV Unternehmen online. Inside DATEV, your tax advisor clicks from the booking line straight to the original document, without emails going back and forth. The page on the DATEV integration shows exactly what the files contain. Rechnungskit reads the matching orders directly from Shopify, WooCommerce or Shopware. For WooCommerce, the guide to the WooCommerce DATEV export compares the other options.

Included in every plan, at no extra charge

Many invoicing tools reserve the DATEV export for their more expensive plans. At Rechnungskit it is a core part of the product and included in every plan, see pricing. For an online shop in Germany, an invoicing tool without the export only does half the job.

Access for your tax advisor

Instead of monthly emails with exports attached, your tax advisor's firm (Steuerkanzlei) gets its own client login. They download exports themselves, view the archive and maintain the DATEV settings you have explicitly released to them. Changes to the chart of accounts, booking accounts and RAP policy are logged. Auditors can get separate read-only access on request.

FAQ

FAQ

Yes. Every revenue export comes with a document transfer package (Belegtransfer) for DATEV Unternehmen online, and every invoice booking in the EXTF batch carries a DATEV document link. Your tax advisor uploads the documents first, then the batch, and has an image of the document for every booking. The technical details (format 700, document link, package structure, encoding) are on the DATEV integration page.
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Rechnungskit is not a tax advisory or law firm. This article explains general principles and does not replace advice from a tax advisor (Steuerberater, § 5 StBerG) or a lawyer (§ 3 RDG). Rechnungskit is built for businesses based in Germany and prepares documents, tax rates and bookings automatically. How your specific case is treated remains your decision, ideally together with your tax advisor or a lawyer.

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